Privacy notice

We process your personal information to assist us with the performance of our core statutory functions (including any incidental functions), and to carry out our official functions or public tasks that are set out in law, (mainly the Police Reform and Social Responsibility Act 2011). These include ensuring the maintenance of an efficient and effective police force in Cambridgeshire, community safety and the prevention of crime.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing GDPR are as follows:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the OPCC.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

We currently collect and process the following information:

• Your name, home address, telephone number
• Your age, date of birth and biographical details
• Family, lifestyle and social circumstances
• Complaint, incident and accident details
• Employment details
• Financial details
• Support Services provided
• Photographs and Videos of you, i.e. sound and visual images
• Education and training details
• Offences (including alleged offences)
• Criminal proceedings, outcomes and sentences
• Criminal Intelligence
• References to manual records or files
• Special categories of personal data*:
  • Racial or ethnic origin
  • Religious or other beliefs
  • Political opinions
  • Physical or mental health or condition
  • Information relating to health and safety
  • Sexual orientation
  • Trade union membership

*Special categories of personal data, as defined within the UK General Data Protection Regulation. Where the OPCC collect special categories of data, you will be made aware of the purpose for that data being held and processed. When special categories are reported on, information will be anonymised.

Where special categories of personal information are held, the OPCC have additional security measures in place to ensure this is protected.

This depends upon the reason for us having the information. In many cases you will provide the information yourself because you have contacted us in the course of one of our statutory functions.

We collect information about you when you enter into the Police and Crime Commissioner’s grant bidding process or enter into a contract for the provision of services.

We also collect information when you register with us to participate in events and activities, voluntarily complete surveys, provide feedback to consultations, or contact us in relation to a complaint or service dissatisfaction against Cambridgeshire Constabulary or the Chief Constable of Cambridgeshire Constabulary.

We will use your information in a manner that conforms to the DPA, and will endeavour to keep it accurate and up-to-date, for no longer than is necessary and in accordance with our Information Retention and Disposal Policy. Personal information is held in order to assist the OPCC in carrying out its role in support of the Commissioner’s core statutory functions categorised as follows:

• Strategic Planning
• To ensure we meet our legal obligations
• Holding the Chief Constable to account, including complaint handling
• Partnership working, including local criminal justice partners
• Appointment of OPCC statutory officers
• Appointment, suspension and removal of Chief Constable
• Information and Engagement
• Finance
• To enable us to set police and crime objectives
• Staff recruitment, management & vetting in support of our core functions
• Processing enquiries

In processing any bid for a contract to provide services, we may share your details with the Cambridge Constabulary and send your information to credit reference agencies and fraud prevention agencies.

As required by legislation, the Police and Crime Panel have the responsibility to handle complaints about the Police and Crime Commissioner. It is therefore necessary on such occasions for personal data to be shared between the Chief Executive of the OPCC, the Chair of the Police and Crime Panel, the Panel’s Democratic Services Officer and Monitoring Officer, to enable appropriate decision making and oversight.

Cambridgeshire OPCC may share your information with Cambridgeshire Constabulary or the Professional Standards Department when there is a perceived risk to life or the need to protect and safeguard the public. We will not share your information for any purpose with other organisations or companies.

Where it is believed that personal data has been received in error, the OPCC will notify the sender that action will be taken to delete the information.

Your information is securely stored according to the BCH Information Security Operating Procedures.  All BCH digital equipment is encrypted, using various encryption technologies, which have been assessed by the National Cyber Security Centre.

We will only keep your data for as long as is necessary, and for the particular purpose(s) for which it is held. Personal information is retained, reviewed and deleted in accordance with agreed retention times which are subject to review. The retention policy can be found here.

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at any of the following if you wish to make a request:

Email:           [email protected]

Telephone:   0300 333 3456

Post:             Cambridgeshire Constabulary Headquarters

Hinchingbrooke Park,

Huntingdon

Cambs

PE29 6NP

If you have any queries about the way in which we collect, use, and protect the personal information you should contact us by:

Email: [email protected]           Post: James Cooper

Data Protection Officer

Bedfordshire Police Headquarters

Woburn Road

Kempston

Bedford

MK43 9AX

Please provide as much detail as possible when contacting us.

We are committed to ensuring appropriate measures are taken against any information security threat/incident and data breach aimed to compromise the confidentiality, integrity and availability of police information including government classified and personal data as defined by the UK General Data Protection Regulation (UK GDPR) & Data Protection Act 2018 (DPA18). However, in the event of a data breach, please click here to read our data breach policy.